Job Vacancies

  Job Role: Finance & Admin Officer

Hours: TBA

Contract: Self Employed/Employment  

Salary: TBA

Are you an organised, detail-oriented person? We are looking for enthusiastic and experienced individual. The job holder will be expected to support the effective running of OSCAR Birmingham by providing high quality administration and financial assistance.   

This role is offered on self employed or on employment basis.

The ideal candidate will have a strong background in customer service, finance, excellent analytical skills, and a genuine passion for supporting charitable causes.

In this role you  work closely with Head of Service on day-to-day strategic operations, including budgeting, data, and financial reporting, ensure compliance with relevant financial regulations and reporting requirements, administration tasks, including capturing and recording data, dealing with enquiries, ensuring professional and customer focused approach  through your day-to-day interactions.

MAIN RESPONSIBILITIES

Key administrative duties including answering telephone, managing both electronic and hard copy emails, maintaining office diary and appointments.

To be responsible for accurate data input and analysis using accounting software.

· Processing transactions including purchase and sales ledger.

Ensure compliance with relevant financial regulations and reporting requirements in line with grants, contracts and charity commission.

Give administrative and P.A support to Head of Service.

Provide financial and administrative support for projects, events and bookings.

To answer telephone and receive all visitors to the centre and projects.

Maintain and order office supplies and provisions when required.

Gather statistical data, undertake analysis for monitoring requirements.

To assist with the daily running of operations within the centre

Provide support with general enquiries and assist colleagues.

To contribute to a positive and supportive working environment.

Work with the team to support the development and delivery of a high-quality service.

  PERSON SPECIFICATION

This selection criteria gives an outline of the types of person(s) and the characteristics required to do the job. The second column indicates whether the characteristic is essential (E) or desirable (D).

  Qualifications

Minimum Level 4 Qualification in Finance, Business Administration Customer Care, or other are that can be demonstrated in application. (E)

· Degree in Accounting, Finance and/or Business Administration (D)

  Experience

Experience in providing administrative support to small charities, organisation, and senior managers

Strong background in finance.(E)

History of working and proven good and effective team working and enjoy collaborating. 

Experience in handling reports and monitoring information. (E)

Experience dealing with stakeholders over the telephone or face to face. (E)

Good understanding of the needs and issues facing community and people OSCAR support (E)

Skills/Attributes

An ability to develop relationships, relate to and communicate in a professional manner with a variety of people from different backgrounds. (E)

Well-developed listening skills. You are articulate and adept at speaking and writing in English. (E)

Excellent organisational skills and the ability to manage a variety of tasks. (E/D)

The ability to deal with information in a confidential manner and respond with sensitivity. (E)

A commitment to diversity, equality and human rights and unconditional positive regard for all. (E)

Ability to work on own initiative as well as to organise and prioritise own workload meet job objectives. (E)

Personal resilience and ability to manage stress. (E)

Ability to respond positively to Line Manager and follow instructions. (E)

Ability to use wide range of IT packages and financial software. (E)

Knowledge/Other

  Understanding barriers faced by vulnerable families and individuals living with Sickle Cell and Thalassaemia. (E/D)

Excellent understanding of financial software, accounting and reporting. (E)

Sound knowledge of charity finance and requirements. (D)

 Able to communicate in a professional manner with staff, volunteers, stakeholders and partners   (E)

Friendly, polite, and patient. (E)

Flexible and willing to go the extra mile to deliver duties. (E)

Able to work extended hours on occasions. (D)

Self-motivated, hardworking, and reliable. (E)

We will consider any reasonable adjustments under the terms of the Disability Discrimination Act (1995), to enable an applicant with a disability (as defined under the Act) to meet the requirements of the post.

To apply, please send download and complete application form. 

CV's may be accepted with a covering letter explaining how you meet the person specification.

Interviews to take place during August/September 2024     

Completed application form should be sent to:

 admin@oscarbirmingham.org.uk 

or by post to:

 Private and Confidential: The Recruiting Manager, 

OSCAR Birmingham Ltd,

 22 Regent Place,

 Jewellery Quarter, 

Birmingham, 

B1 3NJ.